IBM Selectric Typewriter

by Bill Ruesch

I nearly tripped over an IBM Selectric typewriter, once the King of all the offices,now leaning against a painted door, relegated  to a basement hallway’s supply closet, forever consigned to be a lowly doorstop.

My, how things have changed.  What was once considered swell was using the word my as an exclamation at the beginning of a sentence, or even using the word swell at all for that matter. I’m not really into archaic slang, it just seemed somehow appropriate to the topic.

Indexing somehow seems like a quaint idea, more fit for the 19th century than the present. After all aren’t there more and better solutions via the Internet and such? Tia Leschke contacted me to ask if an article on indexing would be of interest to Chicken Scratching readers. She sent the information below and we send to her our thanks.

Tia Leschke’s four very important things to consider when it comes to indexing

Tia Leschke -- Indexer

An Index? Why?

You’ve finally finished your book. It’s been edited and proofread and has a wonderful cover design. You’re looking forward to reading sales figures and doing signings. Wait a minute…if it’s a non-fiction book, it should have an index.

Wouldn’t a key word search on an e-book be better?

You wonder, “Why would my book need an index?” If it’s an e-book, you might believe that a simple keyword search function will be sufficient, and maybe it will be. Your readers might get frustrated trying to find the right keyword, though. Let’s say she wonders whether there’s information about vaccines in the infant health book she’s browsing, so she searches on vaccines and finds nothing. The author used the word inoculations. A good index would have a see reference to guide her from vaccines to inoculations. She might also be guided through see also references to information about vaccine safety, as well as the various diseases for which vaccines are available.

Searching for information shouldn’t overwhelm one with a zillion barely connected hits.

We’ve all run Google searches that gave us thousands of hits. Most of us don’t go beyond the first page. In an e-book, the search will stop on every instance of word usage. Let’s say there’s a reader looking for information about using Twitter for business. A general book on social media will refer to Twitter probably hundreds of times, but how many mentions will be relevant to their particular search? Moreover, how much time is wasted by  readers checking every single reference?

Indexing is one of the least respected sales tools.

One more reason for having an index is that it can help a purchaser decide whether to buy your book. If she glances through the table of contents and doesn’t see anything about her particular interest, she might put it back on the shelf without realizing that there’s actually quite a bit there. A glance at the index would show her that, if there’s an index to peruse.

A quick off-the-shelf reference is not so easy to lose.

Whether your readers are wondering whether certain information is actually in your book, or whether they remember something that they want to refer to again, an index is the map for finding that information.

For more information, you can reach Tia at http://ca.linkedin.com/pub/tia-leschke/14/923/a09 or http://tia-leschke.ca

An artist's touch can make the mundane beautiful.

GIGO

If I sit you in front of a canvas and hand you a brush and tubes of oil paint you would probably say something like, “Oh no, I’m no artist,” but if I sit you in front of a computer all of a sudden you think you are Rembrandt. What’s the difference? The computer isn’t a magic wand, it’s a tool. A tool wielded by the capable can produce excellent results. A tool in the hands of a neophyte or worse will produce poor results. Guaranteed. The old software programmer’s saying GIGO (garbage in/garbage out) is still true.

An amateurish book in hand is not worth two in the bush.

Why does it matter? Isn’t a page a page? It’s constructed of sentences and paragraphs, right? That’s the kind of thinking that gets a self-publisher in trouble. And it’s the kind of thinking that is supported by any number of Internet Publishing Companies whom I won’t name but are associated with POD, Subsidy Publishing, etc. who will help you get a book out as cheaply as possible and generally looks like it too.

Font selection is an art in itself.

Let me tell you a little story. My brother, Dan Ruesch, is a prominent graphic designer. I spend most of my time in the printing business and so we find ourselves working together on projects from time-to-time. I rushed over to his office one day to find out the status of a print job that had an extremely tight deadline. I was expecting to pick up the art, but Dan was still selecting fonts. Argh! I found him by his table with two samples of type–one in each hand. He was holding them up and describing each as a connoisseur would talk about wine. “This one has the flavor of…” This other has a bouquet of…” “The first one has an undercurrent of…” I swear I watched as the clock’s hands spun and my hopes of meeting the deadline were rapidly sliding away.  It turned out that I was being prematurely negative. We did meet the deadline after all.

It’s all about harmony–not discord.

What does all of this have to do with designing a book? Communication is more than the writing. We as human beings judge things by their appearance. If you see someone dressed nicely in fashionable clothing you will make a determination about them, probably favorable. Take that same person put them in their work-in-the garden jeans and your evaluation will be different, maybe less favorable. Book design is the same thing. Before someone will lay down money to buy your book they need to have a favorable impression of it.

What a book designer does that you probably don’t know:

Some of the things a good book designer will do are:

• Makes sure the front matter, copyright page, table of contents, title page, acknowledgments etc. are set up correctly and are complete.
• Lays out the document so that odd numbered pages are on the right hand side; if a chapter ends on a right hand page the next is blank.
• Makes sure the chapter treatments, and other graphic touches are consistent throughout the book.
• Watches the leading (pronounced Ledding) is the space between lines must be adequate for comfortable reading, too tight and the eye will skip line, too distant and it becomes tiresome.
• Keeps an eye on kerning, the space between letters needs to be comfortable, not too tight, and not too distant.
• Chooses a style of type for page numbers and position.
• Decides whether or not to have headers or footers and what style should be used?
• Decide between serif fonts (those with feet) or san-serif (no feet). It is generally accepted that serif fonts are easier to read.
• Selects font and font size. Decides what font best reflects the purpose and meaning of the book.
• Chooses the right paper. Does it need to be heavier or lighter weight? Should it have a texture or be smooth? What about color? Should it be white, cream, or some other color?

This is only a partial list, and I haven’t even gotten to cover design which employs yet another set of questions and decisions to be made. The point being, don’t try to layout a book by yourself. Use the skills you have and let the people with other talents help you do it right. Good artists are worth their hire. Find the best you can afford, and let them help you create visual communication that is worthy of your writing. After all, ugly isn’t a crime, it’s a sin.

What good is a book without a reader? A book is worthless until it is read. Selling, or marketing if you prefer, is as important as writing. You have to get the books into reader’s hands. How do you do that? I recommend TAP (The Author Platform). It is custom made to teach the self-publishing author how to use Social Networking, Blogging, Amazon, Book Parties, and other means of marketing. You need it. Just click here.

I’m preparing a seminar to present at the District 15 Toastmasters conference mid-November. The title is Why Every Speaker Needs a Book. It’s a good subject perfectly designed for the needs of my audience. The problem? My book I am writing for public speakers is far from ready. I have been working on it regularly but it isn’t complete enough to add the final touches, get it to an editor, and print it.

Some of the points I intend to hammer home have to do with speakers using their books as a way to gain credibility, and to generate income through back of the room sales. I wanted to have my book there to demonstrate how it is done. Instead, I’m feeling somewhat hypocritical. Does this hypocrisy diminish the value of the information? I hope not. We’ll see.

Even a Professional Can Fool Himself

In fairness when I announced my intention to have a book ready for the Fall Conference, my wife said that I didn’t have enough time. “I can do it!” I said in the most convincing cartoon super-hero voice I could muster.

Most of us need deadlines or we will procrastinate forever. Setting an unrealistic deadline really doesn’t help, it hurts. Now my dream of walking in with a box of freshly printed books and smiling as the attendees lined up to have me sign their books and tell me how much they enjoyed the seminar has gone poof.

Start Backwards to Go Forward

What is my point? Book production takes time and before you set an unrealistic deadline work backwards on a time line starting with the last step which is shipping. Ha, you thought I was going to say printing, didn’t you? No, in your planning you have to figure in the time to get the books to you. For example, if you are using a local printer same day is realistic. If you are printing overseas, plan on at least three weeks by boat and another week to get through customs. Then no matter what your realistic time line is, add more buffer to each and every step. In book production things rarely go as planned. Below are some points you need to consider to build a realistic time frame:

1. Shipping. allow one day to four weeks or more.
2. Printing. Expect two to five weeks. A soft cover book takes less time than a hard cover. Discuss time frame with the printer.
3. Typesetting and Layout. Should take two to four weeks for this stage. Expect to be actively involved during this step. Authors and editors must check, and recheck to make sure everything is right before going to press. It is cheaper to fix problems during this phase than it is at press. Scrutinize everything.
4. Proof Reading. Some consider proofreading to be part of the editor’s job and it is, but in my experience, you can’t have too many eyes on it. I once read that a new edition of Webster’s Dictionary goes through 132 proofing steps and they still find errors. Find a good proofreader you won’t regret it, but if you go to press with typo’s I guarantee that they will become glaringly obvious the second you crack open the book. Then the mistakes will haunt you. The only thing you will be able think about are the errors. Cut yourself a little slack. We’ve all been there. Remember that you didn’t see the problems after reading, re-reading, and reading your manuscript time and time again, so it is likely that most of your readers won’t see them either.
5. Editing. Check with your editor to determine the amount of time they will need. The type of book and size will make a lot of difference to the time frame. A fictional book will go faster than a technical treatise. With fiction, grammar, sentence structure, and spelling corrections will pretty much do it, but with non-fiction a re-check of the facts and understanding the technical terms takes time. My best guess is that an editor could do the job in three to eight weeks.
6. Cover Design. Here’s a piece of good news. Cover design can begin at the same time your editor starts and probably won’t add more time, with one caveat; you will want the editor to check the copy. Your cover, despite the old saw that says, “Don’t judge a book by its cover” is your first impression. If the cover doesn’t draw the reader, it doesn’t matter how good the text is. Time spent on cover design is worth it.
7. Marketing. It isn’t too soon to consult with book marketing professionals. You may hire them to give you general advice or have them work closely with the editor and artists. I recommend them, but you have to consider the price tag. Hourly rates, just like hiring an attorney, can quickly spin out of control. It doesn’t take long to rack up thousands of dollars.
8. Writing and Research. I’ve seen Internet ads saying that a book can be written in 14 days or less and I’m sure that some people could do it, but most can’t. Some manuscripts take six to eight months others can take years. Whatever the amount of time you need to take for writing and research is the time you need. Period. Again, add extra buffer because we all tend to underestimate what we can achieve and when.

I’m not saying that a book couldn’t be done much faster than the time frames I’ve outlined, but in preparing a good book, a book that will make you proud takes time. If you want a book to hit the marketplace in one year from now, it isn’t too early to get started. That’s what I’m saying. Get going, author, get going.

You may not believe this but after you have birthed a book, and getting a book out has much in common with birthing babies, the hard work begins. Finding readers is a difficult task indeed. Check out The Author’s Platform it’s a low cost, easy to use, step-by-step program to teach you everything you need to know about Internet marketing. I personally recommend it.

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